Privacy policy

Cardiff Council is leading the regeneration masterplan for Atlantic Wharf Butetown, Cardiff. Cardiff Council is also working in partnership with consortium Live Nations Entertainment, Oak View Group and Robertson Group to develop plans for an indoor entertainment arena at Atlantic Wharf.

The company responsible for your personal data on the Atlantic Wharf Butetown Cardiff website is Robertson Group (“Robertson”, “us”, “we” or “our”). Robertson respects the value and privacy of everyone who visits this website and will only collect and use personal data in ways that are described here and in a manner that is consistent with our obligations and your rights under the law.

Robertson Group is a limited company registered in Scotland under company number SCO60077. Our registered address is 10 Perimeter Road, Pinefield, Elgin.

This policy explains what we do with your ‘personal data’ or personal information, when using this website: atlanticwharfcardiff.co.uk and glanfariweryddcaerdydd.co.uk. Personal data, or personal information, means any and all information about an individual from which that person can be identified directly or indirectly.

Privacy Policy Changes

Although most changes are likely to be minor, Robertson may change this Privacy Policy from time to time, so we encourage visitors to frequently check this page for any changes. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

Translation

Our Privacy Policy was originally written in English before being translated into Welsh. In the event of a conflict between a translated version of our Privacy Policy and the English version, the English version will control.

Information we collect

We only collect information about you if we have a reason to do so – for example, if you:
·       Signed up to receive our newsletter.
·       Contacted us directly by letter, email or telephone.
·       Responded to a questionnaire or survey.
·       Engaged with our public consultation, either through attending an event online or in person.
·       Contacted us in relation to a job opportunity.
·       Contacted us about a supply chain opportunity.

Depending on your use of our site, we may collect and use certain personal data, including:

·       Your name.
·       Your address and postcode.
·       Your IP address
·       Your email address or other contact details (including social media handle).
·       Any information you provide in the context of a supply chain opportunity or employment.

How we use your personal data

All personal data is processed and stored securely, for no longer than necessary, in light of the reason(s) for which it was collected. We will comply with our obligations and safeguard your rights under GDPR at all times.

We will use your personal data to satisfy your request to subscribe to our email communications. These communications will provide you with information about the Atlantic Wharf Butetown, Cardiff masterplan and indoor arena.

We will collect personal data during the consultation process in respect of our development proposals for the Atlantic Wharf Butetown, Cardiff masterplan and indoor arena so that feedback from individuals and groups can be assessed and summarised within the planning application documents. If you have indicated you would like to be kept informed about the status of the planning application, we will use your personal data to provide you with communications and information about further consultation events and project milestones.

If you provide information for a job application, we will use your personal data for recruitment purposes, including to assess your qualifications for a particular job or task.

We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

Data we collect about you when you use our website

We use Google Analytics to collect information about how people use this site. We do this to make sure the site is meeting users’ needs and to understand how we could do it better. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This does not include personal information (e.g. your name or address) so cannot be used to identify who you are. We do not allow Google to use or share our analytics data. Google Analytics uses IP addresses to track visits, these are anonymised on collection and are not accessible in the in the reporting of the site.

We may also collect data about your use of this website through the use of internet server logs and cookies. The site server access logs do record a visitors IP address. Wordfence also records this (for those access attempts considered suspicious). These IP addresses are not anonymised and are only accessible to our developer rohallion.co.uk to allow site maintenance, admin and security monitoring.

– An internet server log is a file where website activity is stored.

– A cookie is a small text file that is placed on your computer when you visit a website, that enables us to recognise your computer, store your preferences and settings, understand which of our web pages you have visited, enhance your user experience, perform searches and analytics, and assist with security administrative functions. Read the full cookie policy.

We use these automated technologies to understand what devices, browser types, language settings and operating systems are being used to access the site, and what the source of traffic is (for example a link from a social media post, direct traffic, or google search). This is achieved by using anonomised IP address collection with Google analytics.

When you first visit the site, you can ‘opt in’ to our use of cookies. Settings for the sites use of cookies can also be changed from the cookie menu at any time. Thereafter you can change your settings to notify you when a cookie is being set or updated, or to block cookies altogether – consult the ‘Help’ section of your browser for more information. Please note that by blocking any or all cookies, you may not have access to certain features on our website.

Who we share your personal data with

We may share your personal data with:

·       Other members and divisions of the companies in Robertson Group.
·       Cardiff Council who are leading development proposals for the Atlantic Wharf Butetown, Cardiff masterplan and indoor arena.
·       Consortium Live Nations Entertainment and the Oak View Group who, with Robertson, will develop and build the arena.
·       Bilingual Cardiff at Cardiff Council for translation of communications from English to Welsh, and Welsh to English where appropriate.
·       We may need to share limited personal data with service providers engaged to help us prepare and send you communications. However, we do not authorise these organisations to use your personal data for their own purposes and ensure they keep your personal data secure and delete it when it is no longer needed.
·       Where you have provided consent for us to do so we may also share your personal data with partners such as employment, training and educational organisations.

How we protect your personal data

We use appropriate technical and organisational measures to protect the personal data that we collect and process. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal data.

If you suspect any misuse, loss, or unauthorised access to your personal data please let us know immediately using the contact details set out in section 10 below. We will investigate the matter and update you on the next steps as soon as possible.

How long we keep your personal data

We will only keep your personal data for as long as reasonably necessary to fulfil the purpose we collected it for, including satisfying any legal requirements, or for as long as we have your permission to keep it. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider:
·       the amount, nature and sensitivity of the personal data,
·       the potential risk of harm from unauthorised use or disclosure of your personal data,
·       the purposes for which we process your personal data
·       whether we can achieve those purposes through other means,
·       the applicable legal, regulatory or other requirements.

Links to other websites

Our site may contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy notices or policies and that we do not accept any responsibility or liability for these notices. Please check these notices before you submit any personal data to these websites.

International transfers

Your information is secured under UK data protection laws and will not be transferred to organisations beyond this area without your consent or if permitted by law.

Your rights

Your rights include access to your personal information, correcting your information or deletion. If there is a legal basis for processing your personal data then we will let you know.

You have the right to withhold information. You may access the site without providing any information at all. You may restrict the use of cookies. For more information please Read the cookie policy.

If you’re not happy with the way we’ve dealt with your information or your rights then you can ask the Information Commissioner’s Office to look into this. You can reach them at ico.org.uk or by phoning 0303 123 1113.

Contact us

Robertson Group is responsible for processing your personal data. If you have any comments or suggestions concerning this Privacy Notice or complaints about our use of your personal data, please write to us at Data Protection Officer, Robertson House, Castle Business Park, Stirling FK9 4TZ [A1] or email dpo@robertson.co.uk.